One-On-One Policies

Kids

The following are our policies for appropriate interactions between a child and their leader while they are at Arbor Road Church. We have broken down these policies into two sections: general policies that are always in effect for kids ministries, specific instances when you are with children during ministry events on campus, as well as off-campus policies.

Always

  • There must always be at least 2 adults present in any classroom
  • Anyone working with children on a regular basis must be approved through the volunteer application and training process
  • Parents are permitted to observe with permission of the ministry’s Department Lead, but must never be left alone in a room with someone else’s children
  • Middle School and High School age volunteers serving in Kids ministries must never be alone with younger children

Restroom policies

  • Never take only one child to the restroom
  • Do not enter the restroom with a child
  • Never touch or assist children after using the restroom
  • Instruct the child verbally if necessary
  • Men may not escort girls to the restroom
  • If a child needs help with clothing after using the restroom, have them come out of the restroom and help them where others can see you

 

Diapering Policies

  • Only adult volunteers (18 and above) may change diapers
  • When changing a diaper, do so in plain view of another adult
  • Men may not change diapers

On Campus

  • Having private conversations with kids:
  • When needing to be alone with a child during an on campus meeting, find a fellow volunteer who can be present (in visual contact) during your meeting or conversation

Off Campus

  • One-on-one relationships with kids outside of church events are not appropriate at this stage in life
  • A great way to foster relationship with a child outside of church may include post-cards or encouraging handwritten notes sent to the home

NOTE: You may be invited into a home by parents into a shared family experience, such as a meal or vacation, or hired as a babysitter. These independent interactions are between you and the parents; Arbor Road Church is not responsible or liable for these times together.

Students

The following are our policies for appropriate interactions between a student and their leader while they are at Arbor Road Church. We have broken these policies down into General Policies that are always in effect for student ministries, specific instances when you meet with a student on campus, as well as occasions if you are off campus for an approved meeting.

Always

  • Anyone working with students on a regular basis must be approved through the volunteer application and training process
  • Parents are permitted to observe with permission of the ministry’s Department Lead, but must never be left alone in a room with someone else’s student

On Campus

  • Having private conversations with students:
  • When needing to be alone with a student during an on campus meeting, find a fellow leader who can be present (in visual contact) during your meeting or conversation

Off Campus

  • One-on-one relationships are not appropriate with 4th & 5th grade students
  • One-on-one relationships with Middle School and High School students are generally appropriate with parent approval

Planning

  • When you plan off campus events with your students, you must receive approval from their parent
    • If you cannot contact the parent at all, be sure that your ministry’s Department Lead is aware of your meeting
  • You do not need to have a specific permission slip for each event like this, but you must make sure that their family has filled out the general off-campus permission slip for the year. (Speak with your Department Lead about this if you have questions)
  • With groups of both boys and girls, there must be both men and women leaders present at all times
  • With groups of only one gender, adult leaders of the opposite gender should not attend

Transportation

  • Only adult volunteers (18 and above) are permitted to transport students
  • When transporting kids, seat belts are required for all passengers
  • Never transport a child in a car without the parent’s permission
    • If you have to transport a child of the opposite gender, be sure to take another leader of the opposite gender with you
  • At the end of an off-campus event, never leave a child unsupervised